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Quickbooks premier - accountant edition 2011.Intuit — QuickBooks Premier 2011

 

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The Professional Services version not to be confused with QuickBooks Pro is designed for companies that deliver services to their clients. Unique features include project-costing reports, templates for proposals and invoices, billing rates that you can customize by client or employee, and professional service—specific reports and help. The Retail version customizes much of QuickBooks to work for retail operations. It includes a specialized chart of accounts, menus, reports, forms, and help.

Intuit offers companion products that you can integrate with this edition to support all aspects of your retail operation. For example, QuickBooks Point of Sale tracks sales, customers, and inventory as you ring up sales, and it shoots the information over to your QuickBooks company file.

But if bookkeeping and accounting are unfamiliar territory, some background training QuickBooks Training may help you use QuickBooks better and more easily without calling your accountant for help five times a day. To contact the school, visit www. Double-entry accounting is the standard method for tracking where your money comes from and where it goes. For example, as shown in Table 1 , when you sell something to a customer, the money on your invoice comes in as income and goes into your Accounts Receivable account.

Then, when you deposit the payment, the money comes out of the Accounts Receivable account and goes into your checking account. See Chapter 16 for more about double-entry accounting and journal entries. Each side of a double-entry transaction has a name: debit or credit. As you can see in Table 1 , when you sell products or services, you credit your income account since you increase your income when you sell something , but debit the Accounts Receivable account because selling something also increases how much customers owe you.

Chart of Accounts. In bookkeeping, an account is a place to store money, just like your checking account is a place to store your ready cash. The difference is that you need an account for each kind of income, expense, asset, and liability you have. See Chapter 3 to learn about all the different types of accounts you might use.

The chart of accounts is simply a list of all the accounts you use to keep track of money in your company. Cash vs. Accrual Accounting. Cash and accrual are the two different ways companies can document how much they make and spend.

The accrual method, on the other hand, follows something known as the matching principle , which matches revenue with the corresponding expenses.

This approach keeps income and expenses linked to the period in which they happened, no matter when cash comes in or goes out. The advantage of this accrual method is that it provides a better picture of profitability because income and its corresponding expenses appear in the same period. For example, if you pay employees in January for work they did in December, those wages are part of the previous fiscal year.

Financial Reports. You need three reports to evaluate the health of your company described in detail in Chapter 17 :. This QuickBooks report gets its name from the difference between the income and expenses, which results in your profit or loss for that period. The balance sheet is a snapshot of how much you own and how much you owe. Assets are things you own that have value, such as buildings, equipment, and brand names.

Liabilities consist of the money you owe to others like money you borrowed to buy one of your assets, say. The difference between your assets and liabilities is the equity in the company—like the equity you have in your house when the house is worth more than you owe on the mortgage.

The Statement of Cash Flows tells you how much hard cash you have. The statement of cash flows removes all noncash transactions and shows the money generated or spent operating the company, investing in the company, or financing. These days, QuickBooks Help gives more in the way of accounting background and troubleshooting tips than it used to, although useful examples are still in short supply. The problem is finding the topics you want. This book takes the place of the manual that should have accompanied QuickBooks After that, go ahead and jump from topic to topic depending on the bookkeeping task at hand.

All of the features in QuickBooks Pro—and in this book—are also in Premier. To keep you productive, this book also includes evaluations of features to help you figure out which ones are useful and when to use them. QuickBooks The Missing Manual is designed to accommodate readers at every technical level. The primary discussions are written for people with advanced-beginner or intermediate QuickBooks skills.

These chapters explain how to create and manage a company file; set up accounts, customers, jobs, invoice items, and other lists; and manage QuickBooks files. These chapters describe how to track time and expenses, pay for things you buy, bill customers, manage the money that your customers owe you, pay for expenses, run payroll, manage your bank accounts, and perform other bookkeeping tasks.

Part III delves into the features that can help you make your company a success—or even more successful than it was before. Part IV helps you take your copy of the program to the next level. Part V provides a guide to installing and upgrading QuickBooks and a reference to help resources. You can find three bonus appendixes online at www. To use this book and QuickBooks , you need to know a few basics. To click means to point your cursor the arrow pointer at something on the screen and then—without moving the cursor at all—press and release the left button on the mouse or laptop trackpad.

To right-click means the same thing, but pressing the right mouse button instead. To double-click , of course, means to click twice in rapid succession, again without moving the pointer at all.

And to drag means to move the cursor while holding down the left mouse button the entire time. To right-drag means to do the same thing but holding down the right mouse button. Related procedures, like Ctrl-clicking , work the same way—just click while pressing the corresponding key. The menus are the words at the top of your screen: File, Edit, and so on. Some people click to open a menu and then release the mouse button; after reading the menu command choices, they click the command they want.

Other people like to press the mouse button continuously as they click the menu title and drag down the list to the desired command; only then do they release the mouse button. Both methods work, so use whichever one you prefer. Keyboard shortcuts. Nothing is faster than keeping your fingers on your keyboard to enter data, choose names, trigger commands, and so on—without losing time by grabbing the mouse, carefully positioning it, and then choosing a command or list entry. On the submenu that appears, choose Customer Type List.

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